Program Review is an important part of the ongoing planning process at Porterville College. Each campus department, both instructional and support-related, conducts a program review at least every three years or whenever a budget is being requested and the reviews are evaluated by the College Learning Council. The Program Review information page provides information useful to departments in conducting their reviews.
There are three sections of information below. The first lists documents useful in conducting program review. These include the documents describing our program review process and the forms we use as well as the division and program outline, which shows how each of our courses fits into an academic division. Next come program review data files. These are both used by instructional programs as measures of progress and as an overview of the students they serve. (Other data may be provided upon request by the Office of Institutional Research. Please contact us with as much advance notice as possible). Finally, at the bottom of this page, you will find a list of completed program review documents.
Porterville College Program Review FAQ This document describes the program review process used by Porterville College.
Program Review Forms Instructional Divisions This is a Microsoft Word document that is to be used by instructional divisions to complete their program reviews. Just download this document, fill out the form using the instructions provided, save it and bring copies to the College Learning Council (CLC) for approval. Once approved by the CLC, completed program review forms should be emailed as an attachment in Word form to the Director of Institutional Research. Completed reviews will be posted on this site below.
Program Review Forms Non-Instructional Programs The same form, except this version is specific to non-instructional programs.
Program Review Update Form This document is to be completed each year by every program, even if a program review is scheduled during the same year. It allows the program to update information on SLOs, goals, staffing and technology needs, and budget requests. The form is posted here as a PDF for information purposes. It will be sent to each budget manager each year with information on previous year's actual budget expenditures pre-completed.
Program Review Sample Forms This document is a sample set of completed program review forms for a fictional department. This can be used as an example for programs completing their reviews.
Program Review Schedule This document shows when each instructional division or non-instructional program is scheduled to undergo review. Porterville College began using a 3-year cycle in 2008-09.
Program Review Process Chart This document is a flowchart describing the program review process and how each program review will be used in the planning and budgeting process.
Assessing Program Reviews
Each program review is evaluated by the Strategic Planning Committee for completeness using a rubric, provided below. Program reviews that do not meet institutional expectations in any area of the rubric are sent back for correction. Once complete, program reviews are forwarded on to the College Learning Council to be used in budgeting and decision-making.
Program Review Assessment Rubric This rubric describes the expectations of the Strategic Planning Committee as it evaluates Program Review documents.
Program Assessment Assessment Report This is the report that the Strategic Planning Committee will send back to divisions and non-instructional programs after program reviews have been evaluated..
Program Review Data
Data commonly used by academic divisions and departments for program review include the number of sections offered, census enrollment, FTES, Full-Time Equivalent Faculty (FTEF), productivity (FTES/FTEF), and course retention and success rates. Each of these are provided in the files below.
In addition to the main program review data files above, there are a couple of pieces of additional data that should be discussed in program reviews. One is the number of degrees and certificates awarded by each division and program. These data are available on the research reports page. A direct link to the awards report can be found here.
Another useful data source is waitlist information. The number of students on waitlists is important information we track for enrollment management purposes. The files below provide waitlist data as of the first day of classes. The first two files include the number of waitlisted enrollments and the percentage of waitlist capacity reached as of first day by division and subject. The percentage of capacity is determined by dividing the number of enrollments on waitlists in a subject by the waitlist capacity for the courses in that subject. Waitlist information is also available as of other dates, but we provide the information as of the first day of classes, when waitlists are highest.
For more detailed waitlist information, you can consult the latter two files, which provide the same information with course-level detail.
Program Review Reports
The academic year in which the program review was scheduled to be completed is listed in parentheses below. Note this is the year the program review was due; if it was late, that does not change this indicator or the schedule for its next review.
|Instructional Divisions||Non-Instructional Areas|
|Career & Technical Education (2011-12)||Athletics* (Spr 06)||Institutional Research (2010-11)|
|Fine and Applied Arts (2009-10)||Auxiliary Services (Spr 06)||Learning Center (2009-10)|
|Health Careers (2010-11)||Academic Affairs (2009-10)||Library/Media Center (2009-10)|
|Language Arts (2011-12)||Distance Education (2009-10)||Maintenance & Operations (Spr 06)|
|Natural Sciences & Mathematics (2012-13)||Information Technology (2010-11)||President's Office (2010-11)|
|Physical Education & Athletics (2010-11)||Student Services Comprehensive (2011-12)|
|Social Sciences (2011-12)|
*The Athletics program review is for extracurricular athletics programs, not the Physical Education & Athletics division, which has its own program review under the instructional side. This review also uses the format of the California Community College Commission on Athletics, rather than the PC program review forms. This format includes several pages and forms that had to be inserted into the document and are thus not included in the PDF file provided here. Hard copies of the complete document are available from the President's Office, the Office of Instruction, or the Athletic Director.